International Board of Directors Meeting Summary

April 20-21, 2022
Arlington, VA

AAMVA’s Board of Directors convened April 20-21 in Arlington, Virginia to consider strategic, programmatic, and financial matters important to ensuring AAMVA is effectively supporting members. Topics covered and key decisions reached during this time are summarized below. These are not formal meeting minutes. For information on approved minutes from past meetings, please contact us (and select Member Services from the drop-down menu of subjects).

Fiduciary Governance and Transparency

The Board discussed and approved AAMVA’s FY2022 spending forecast for the remainder of the fiscal year, noting that the Association is in good shape. AAMVA’s forecast spend plan of $55M is supported by revenue of $49M and planned use of $6M in reserve funds. The forecast supports a workforce of 219, and like many organizations, AAMVA is facing a critical staff shortage of almost 10%. The impact of current turnover is highest among information technology positions, resulting in both revenue and spending 3% lower than planned.

Following up on enhancing financial transparency for members, the Board learned that AAMVA has achieved GuideStar’s (Candid) Platinum Seal of Transparency, a great milestone for any nonprofit association. More information can be found on our financial documents page.

Strategic Governance

Highway Safety

With the AAMVA community’s integral safety work, the Board took action to strengthen partnerships with state highway safety offices. Specifically, the Board approved a new AAMVA policy that calls on members to strengthen their connection to their jurisdiction’s Governor’s Highway Safety Office or equivalent provincial highway safety initiative. The policy will be sent to all member jurisdictions for their consideration and vote at the Annual Membership Meeting September 13.

Also discussed was the State-to-State Verification Service Driver History Record (S2S DHR) and the fact that it operationalizes a longstanding commitment of the Driver License Compact (DLC) to the principle of one driver, one license, one driver history record. Use by a state of the S2S DHR greatly improves the timeliness and accuracy of information about a driver’s status should an agent of the DMV, the court, law enforcement, or an employer face the decision of whether the person is safe to drive. The members of the Driver License Compact will be asked to consider merging the governance of the DLC and S2S when DLC members meet for their annual meeting, also during the AAMVA Annual International Conference (AIC) in September.

Strategic Framework

The Board-appointed Strategic Framework Committee shared their recommended changes to the current framework using as the foundation AAMVA’s current strategic priorities of Member-Driven Solutions, Culture of Excellence, Technology, and Fiscal Integrity. The Committee consulted regularly using feedback from a member needs assessment conducted last fall and the Board’s January discussion of same to propose the changes. The Board expects to finalize AAMVA’s five-year framework (FY2023-FY2027) when they meet in September with the goal of shaping the Association’s priorities and annual operating plans in the years ahead.

Mobile Driver License (mDL) Digital Trust Service

Progress continues with construction of a pilot mDL Digital Trust Service (DTS). The Association awarded a contract to build the DTS Minimally Viable Product (MVP) and the DTS Steering Committee has been meeting to provide insight and guidance to the Board and staff on DTS governance, long-term viability, and near-term awareness. In their discussion, the Board identified a significant opportunity for AAMVA to engage jurisdictions and stakeholders on the positive long-term impact the DTS can have on enabling and supporting robust, secure mDL use. They directed staff to draft and ultimately share with members an mDL position statement on AAMVA’s view of, role in, and vision for a valued, secure, and interoperable mDL ecosystem.

National Motor Vehicle Title Information System (NMVTIS) Future Funding and Governance

In January, the Board approved a new funding model for the National Motor Vehicle Title Information System (NMVTIS). A draft memo to notify members of the change to apply to FY2024 and forward was discussed and is expected to be distributed in May. Additionally, the Board considered long-term governance of NMVTIS and approved a recommendation to appoint an ad hoc committee of Board members and other chief administrators to consider the charge of such a group, how it might interact with federal owners of the system and further the benefits of NMVTIS to consumers, law enforcement, industry, and jurisdiction members.

Department of Homeland Security and REAL ID

With the REAL ID enforcement date just a year away, Steve Yonkers, from the Department of Homeland Security (DHS), briefed the Board on state recertification activity, noting there are 40 states still to be recertified before the DHS gets on a regular three-year cycle. As requested by the Board, Yonkers will provide the recertification criteria to AAMVA staff for distribution to state driver license agencies, noting that the following system participation are requirements for state compliance: State-to-State Verification Service, U.S. Passport Verification Service, Verification of Lawful Status, and Social Security Online Verification Service. About REAL ID modernization, DHS expects to issue a Notice of Proposed Rulemaking on the modernization provisions before November 2022. In the meantime, there is no waiver or exemption provision a state can request to move more rapidly on these efficiencies.

Associate Member Engagement

As the number of AAMVA Associate Members grows, exceeding 200 at this time, AAMVA continues to evaluate opportunities for engagement that provide opportunity to all Associate Members. In considering feedback from the member needs assessment and the value of associate member input to the AAMVA community’s knowledge, the Board discussed staff’s initiatives to support this knowledge exchange.

Standing Committee Recommendations

The Board considered and approved several recommendations from the Driver, Vehicle, and Law Enforcement Standing Committees: a white paper on the development and use of undercover license plates (contact Brian Ursino for further information), several edits to current vehicle policies to align with current practice, and publication of the following best practices and policies:

  • Advanced Driver Assistance Systems (ADAS) insert for members to incorporate into their Noncommercial Driver Manuals. The insert educates and informs new driver applicants about the intended use and safety benefits of new technology, as well as how they will, or will not, be part of the driver skills test.
  • Edition 3 of the Safe Testing and Deployment of Vehicles Equipped with Automated Driving Systems Guidelines. A resource document that builds upon prior content from Edition 2 to help members stay current with the latest trends and technology enhancements involving ADAS and ADS equipped vehicles.
  • Successful Prosecutor Partnerships White Paper, Prosecutor Handout, and Educational Slides. A package of materials (whitepaper, handout, and presentation slides) to help DMVs strengthen their partnership with prosecutors when tackling credential fraud and its connection to DMV investigations that warrant prosecution.
  • Jurisdiction Considerations for Electronic Titling. Building upon the previously published Electronic Titling Framework this new document outlines topics and tasks jurisdictions may consider when designing and commencing implementation of components for an electronic titling program. The e-Title Working Group that developed this document plans to sunset at the end of FY2022 and recommended to the Vehicle Standing Committee and Board that AAMVA develop technology specifications and functional requirements for an intrastate e-titling solution to help jurisdictions be better positioned to engage in an interoperable interstate solution in the future.

Wrap-up and Feedback

While AAMVA’s Board sustained their governance momentum throughout two years of virtual meetings, the in-person meeting was successful in renewing relationships and instilled the energy of presence into the Board’s discussion and decisions. If you have questions or topics you would like the AAMVA Board of Directors to consider, please feel free to contact Anne Ferro, President and CEO.