Electronic Titling & Vehicle Records Management

Electronic Titling and Vehicle Records Management is AAMVA’s initiative to transform the motor vehicle industry from paper titles to electronic data management including electronic proof of vehicle ownership and fully paperless transfer of ownership. This transformation will take time and there are many aspects to electronic titling which must be addressed by jurisdictions, manufacturers, dealers, lenders, and other stakeholders. 

The Importance of Electronic Titling & Vehicle Records Management

Paper titles are susceptible to alterations and counterfeiting, and the physical handling and processing of them may impact the timeliness of which vehicle transactions may occur. Managing and maintaining paper title records can be a burden on stakeholders responsible for them, as well as if a paper title record exists, the motor vehicle agency title record may or may not reflect the same information as on the paper record. Find out more about the challenges, enhancements, and stakeholder impact related to electronic titling. 

Electronic Titling Scorecard

Electronic titling depends on a number of capabilities that must be present in each jurisdiction. Every jurisdiction will move forward from a different starting point. This Scorecard is an assessment tool that focuses on the capabilities necessary for electronic titling. The Scorecard will allow each jurisdiction to evaluate its current state, plan a path forward, and communicate priorities and needs to interested parties and leadership. Learn more here. 

Electronic Titling Modernization Toolkits

AAMVA has collected and prepared a variety of resources to help jurisdictions identify and address areas of needed enhancements identified in the Scorecard. Each Toolkit collects best practices, legislative issues, electronic titling websites, vendor information, available standards, and implementation considerations. 

Available Toolkits currently are: 

  • ELT (Electronic Lien & Title) Toolkit
  • EVR/ERT Toolkit
  • NMVTIS Toolkit
  • Vehicle Management System 
  • Customer Portal 
  • Customer Identity Management 
  • Dealer Transfers  

Use Cases

AAMVA has identified eight primary use case categories that provide a framework for assessing a jurisdiction’s resources for electronic titling and offer a foundation for expanding these resources by leveraging the Toolkits.

  1. Dealer Trade/Reassignment
  2. Dealer Title/Register New Vehicle
  3. Dealer Title/Register Used Vehicle
  4. Private Party Title/Register a Vehicle   
  5. Management of the Lien  
  6. In-state Title Transfer
  7. Out-of-state Title Transfer
  8. Management of the Vehicle Record

Supporting Stakeholders

AAMVA knows that paper titles are an integral part of many business processes and used by many stakeholders. As the initiative to implement electronic titles moves forward, AAMVA will be looking to address and protect the needs of these stakeholders – and this is considered a critical success factor for electronic vehicle titling and vehicle records management. 

Owners (users of vehicles):

  • Private vehicle owner
  • Business vehicle owner
  • Fleet operators
  • Rental companies

Government and Processors (oversee and manage):

  • Motor vehicle agencies
  • Local tax authorities
  • Law enforcement
  • Federal agencies
  • U.S. Customs and Border Protection
  • Tag and title service providers
  • System and solution vendors
  • Data requestor courts 

Industry (create, transfer, repair, destroy physical vehicle):

  • Vehicle manufacturers
  • Dealers
  • Auction houses
  • Salvage operators
  • Vehicle service and repair operators

Finance and Insurance Industry (no-touch facilitators):

  • Leasing companies
  • Inventory financers
  • Consumer financing/lienholders
  • Insurance companies
  • ELT clearinghouses